Child Protective Services Handbook Revision
This revision of the Child Protective Services Handbook was published on January 15, 2010. Summaries of new or revised items are provided below.
CPS Youth Placed in TYC Facilities
Children's Income Accounts (PATS 2862)
The items below are revised or added to provide guidance on children's income account (CIA) procedures. Staff were informed of these policies with the issuance of the following Protective Services Action (PSA) memos:
06-088 ‑ 5/18/2006 Children's Income Accounting: Citibank Security
07-029 ‑ 10/30/2006 Children's Income Accounting: IMPACT Data for Children's Income
08-084 ‑ 3/21/2008 Children’s Income Accounting: Processing Prior Period Adjustments
09-002 ‑ 9/2/2008 Handling Deceased Children's Income
09-003 ‑ 9/2/2008 Outstanding Checks and Deposits From Children's Income Account
09-095‑ 6/15/2009 Children's Income Accounts
See:
1340 Management of Children's Funds
1341 Accounting Procedures for Children's Funds
1342 Managing Children's Income Accounts (CIA)
1342.1 Prior-Period Adjustment (PPA) Invoice Processing for Children with Income
1342.2 Handling Deceased Children's Income
1343 Establishing, Transferring, and Closing Children's Savings Accounts
1344 Duties of Accounts Receivable (AR) Staff
1344.1 Manual Receipt of Funds by Accounts Receivable (AR) Staff
1344.2 Receivables Procedures for Accounts Receivable (AR) Staff
1344.3 Reconciliation Requirements for Accounts Receivable (AR) Staff
1345 Duties of Accounts Payable (AP) Staff
1346 Duties of Accounting Supervisor
1346.1 Procedures for Reviewing Information and Reports
1346.2 Reconciliation Responsibilities of Accounting Supervisor
1346.3 Annual Reconciliation for Each Client
1346.4 Reconciliation of Child's Income at Discharge
1346.5 Reconciliation of Discrepancies
1346.6 Reconciliation of Child's Income at Death
1347 Records Retention Requirements for Transactions Involving Children's Funds
1350 Audits
1351 Audit Recommendations
Appendix 1342.1: Prior-Period Adjustment (PPA) Invoice Processing for Children With Income
Appendix 3443-A: Setting Up Savings Accounts
Appendix 1344.1A: Manual Receipt of Funds
Appendix 1344.3A: Outstanding Items Procedures
The appendices below are deleted, replaced by those listed above:
Appendix 1340-A: Managing Children's Income — Overview of Accounting Process
Appendix 1340-B: Electronic Banking Instructions
1351 Adjustments to Foster Care Assistance Payments is deleted. Audit Recommendations is renumbered from 1352 to 1351.
CPS Youth Placed in TYC Facilities (PATS 2942)
Item 6577.2 is added to explain the actions CPS caseworkers take when youth in DFPS conservatorship are placed:
· in facilities operated by the Texas Youth Commission (TYC);
· in other TYC-contracted placements; or
· on TYC parole.
CPS staff were informed of this policy on June 15, 2009, through the issuance of PSA 09-098.
Item 6577 has been renumbered as 6577.1 to accommodate the new item.
See:
6577 CPS Youth and Juvenile Justice
6577.1 Reporting Juvenile Offenses to Law Enforcement
6577.2 When a Youth Is in TYC Custody or on TYC Parole
6577.21 General Procedures When Youth Are Committed to the TYC
6577.22 Documenting in IMPACT Actions Related to Youth Committed to the TYC
6577.23 Providing Medical Care to Youth in TYC Custody or on TYC Parole
6577.24 Meeting and Consulting With TYC Staff
6577.25 Providing Other Services to Youth in TYC Custody or on TYC Parole
6577.26 Addressing Other TYC-Related Issues