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  • Section 4000: Placing Children in DFPS Conservatorship

    4000 Placing Children in DFPS Conservatorship

    4100 The Placement Process

    4110 Actions Required Before Making a Placement

    4111 Identify the Need for Initial or Subsequent Placement

    4111.1 Seek Regional Placement Team Assistance If Needed

    4112 Notify the Current Caregiver of the Planned Placement Change

    4113 Gather Information and Recommendations to Select a Placement

    4113.1 Review the Permanency Goal

    4113.2 Check IMPACT Records for Siblings

    4113.3 Consult the Parents

    4113.4 Consult the Child or Youth

    4113.5 Consult the Attorney Ad Litem, Guardian Ad Litem, and CASA Representative

    4113.6 Review Additional Information about the Needs of the Child or Youth

    4113.7 Review Information from the Current Caregiver

    4113.71 Caregiver-Initiated Placement Move

    4113.72 DFPS-Initiated Placement Move

    4114 Required Factors to Consider When Evaluating a Possible Placement

    4114.1 Preference for Relatives and Other Connections

    4114.11 Placement with Noncustodial Parents

    4114.12 Placement with Relatives and Fictive Kin

    4114.13 Placement with Former Foster Parents

    4114.14 Placement with Adoptive Parents of Siblings

    4114.15 Continuing Obligation to Make Kinship Placements

    4114.2 Separating Siblings

    4114.21 Separating Siblings in Paid Foster Care

    4114.22 Separating Siblings for Safety Purposes

    4114.23 Siblings of Youth in Extended Foster Care

    4114.3 Ensuring Educational Stability

    4114.31 Placement Considerations

    4114.32 When Placement in a New School is Necessary

    4114.4 Preference for the Least Restrictive Setting

    4114.5 Placing the Child Close to the Child’s Home

    4114.6 Substitute Caregiver’s Circumstances

    4115 Prohibited Considerations Based on Race, Color, or National Origin

    4116 Additional Requirements Based on Specific Placement Type

    4117 Specific Placement Considerations for Children or Youth Who Have Primary Medical Needs

    4117.1 Required Meetings

    4118 Additional Actions for Placing Children with Intellectual or Developmental Disabilities

    4118.1 Assessing the Need for Facility Placement

    4118.2 Home and Community-Based Services (HCS)

    4118.3 Obtaining CPS Associate Commissioner Approval to Place a Child or Youth in a Facility

    4118.4 Emergency Placement Approval Process

    4118.5 Requirement to Continue Seeking Less Restrictive Setting

    4118.6 Additional Requirements for Specific Facilities

    4120 Actions Required After Selecting a Placement

    4121 Prepare the Child or Youth and Caregivers for the Move

    4121.1 Prepare the Child or Youth for the Move

    4121.2 Prepare the Current and New Caregivers for the Move

    4121.3 Complete the Placement Summary Form

    4121.4 Update the Child or Youth’s Medical and Educational Information in IMPACT

    4122 Schedule and Conduct a Pre-Placement Visit

    4122.1 Pre-Placement Visit for Emergency Placement

    4122.2 Before the Pre-Placement Visit

    4122.3 During the Pre-Placement Visit

    4122.4 After the Pre-Placement Visit

    4122.5 Resolving Issues

    4123 Complete Authorization Forms Provided at Time of Placement

    4123.1 Complete the Placement Authorization Form

    4123.2 Complete the Medical Consenter Form

    4123.3 Complete the Education Decision-Maker Form

    4124 Provide Advance Notice to AAL, GAL, and CASA

    4130 Actions Required When a Child Moves

    4131 Gather the Child or Youth’s Personal Belongings and Important Documents

    4131.1 Durable Medical Equipment

    4132 Transport the Child or Youth to the Placement

    4133 Provide and Discuss the Placement Summary (Form 2279)

    4134 Complete the Placement Authorization and Consent Forms

    4135 Provide the Child’s Plan of Service and Discuss Services

    4136 Provide Additional Documentation

    4137 Provide Critical Documents to the Kinship Caregiver

    4140 Actions Required After a Placement Change

    4141 Make a Referral to the Kinship Development Worker

    4142 Enter the Placement Change Information in IMPACT

    4143 Provide Required Notifications

    4143.1 Notify the Parents

    4143.2 Notify the AAL, GAL, and CASA of an Emergency Placement

    4143.3 Notify Secondary and Ancillary Workers of a Subsequent Placement

    4144 Request Day Care for the Placement

    4145 Request an Initial Service Level or Service Level Change if Needed

    4146 Discuss Medical and Dental Appointments with the Caregiver

    4147 Follow Up on Education-Related Issues

    4150 Special Circumstances Affecting Placements

    4151 Court-Ordered Placements in Unapproved Facilities

    4152 Involving State Office in a Placement Search

    4152.1 Plans for a Child or Youth When Placement Is Unavailable

    4152.2 Meeting the Needs of a Child or Youth without Placement

    4152.21 Food for a Child or Youth without Placement

    4152.22 Medication for a Child or Youth without Placement

    4152.23 Toiletries, Linen, and Bedding for a Child or Youth without Placement

    4152.24 Supervision for a Child or Youth without Placement

    4152.25 Education for a Child or Youth without Placement

    4152.26 Entertainment and Recreational Activities for a Child or Youth without Placement

    4152.27 Additional Support and Services for a Child or Youth without Placement

    4153 Placements Outside the Region or State

    4153.1 Out-of-State Placements

    4153.2 Out-of-Region Placements

    4153.3 Requesting Placements Across Regional Lines into Community-Based Care Catchment Areas

    4160 Placements and Child Safety

    4161 Safety and Related Concerns for Placements

    4200 Foster and Licensed Facility Placements

    4210 The Regional Placement Team

    4211 Seeking Placement Through the Regional Placement Team

    4211.1 Caseworker Notifies Regional Placement Team

    4211.2 Placement Team Searches for Placement Options

    4211.3 Placement Team Confers with Providers and Communicates Options to Caseworker

    4211.4 Caseworker and Supervisor Make Placement Selection

    4211.5 CPU or RPC Provide Confirmation of Selected Placement

    4211.6 Placements into Operations on Heightened Monitoring (HM)

    4220 Placements into Facilities Regulated by the Health and Human Services Commission (HHSC)

    4221 Abuse and Neglect Investigations of Placements

    4221.1 RCCI Notifying CPS of Alleged Abuse or Neglect in Foster Homes

    4221.2 CPS Responsibility and Procedure after Receiving a Notification of Abuse or Neglect by Either RCCI or CPI

    4221.3 CPS Protocol During an Investigation Involving a Child in Conservatorship

    4221.4 Using Intermittent Alternate Care and Respite During an Abuse and Neglect Investigation

    4221.5 How CPS Conducts Safety Checks or Other Safety Measures

    4221.6 CPS Actions When Abuse or Neglect Is Alleged to Have Occurred in a Foster Home

    4222 Foster Homes

    4222.1 Disallowing Placements into a Foster Home

    4222.2 Re-Allowing Placements into a Foster Home

    4223 General Residential Operations

    4223.1 Restrictions on the Length of Stay in GROs Providing Emergency Care Services

    4230 Facilities Under the Authority of Other State Agencies

    4231 DFPS’s Continuing Responsibilities When a Child in Conservatorship is Placed in a Facility Regulated by Another State Agency

    4231.1 Notifying a Facility Regulated by Another State Agency of a Child’s Sexual Victimization and Sexual Aggression History

    4232 Reporting Problems to Other State Agencies

    4233 TJJD and JPD Facilities

    4240 The Intensive Psychiatric Transition Program

    4241 IPTP 60- to 120-Day Limit

    4242 Eligibility for IPTP Placement

    4243 Referring a Child for IPTP Placement

    4243.1 Referral Process and Required Documentation

    4244 Planning for Discharge from IPTP Placement

    4244.1 Submitting the Child’s Service Level Request

    4244.2 Discharge from IPTP Placement

    4245 Requesting Extension of an IPTP Placement

    4245.1 Extension Approved

    4245.2 Extension Denied

    4250 Intense Foster Family Care Services

    4251 Requesting Intense Foster Family Care Placement

    4260 Treatment Foster Family Care (TFFC) Program

    4261 Treatment Foster Family Care (TFFC) Time Frames

    4262 Eligibility for TFFC Placement

    4263 Referring a Child for TFFC Placement

    4263.1 Required Documentation

    4263.2 Referral Process

    4264 Discharge from TFFC

    4265 Requesting an Extension of a TFFC Placement

    4270 Placements and Living Arrangements for Youth and Young Adults

    4280 Temporary Absence from Paid Placement

    4281 Criteria for Paying for Foster Care During a Child’s Absence

    4282 Payment Time Frames

    4282.1 Emergency Care 4282.2 Foster Care

    4283 The Plan or Intent for the Child or Youth to Return

    4284 When the Caregiver or Provider Does Not Agree for the Child or Youth to Return

    4300 Unauthorized Arrangements of Youth in DFPS Conservatorship

    4400 Texas Service Levels System

    4410 Service Level Determinations and Reauthorizations

    4411 Authorizing Service Levels

    4411.1 Basic Service Level

    4411.2 Moderate, Specialized, Intense, or Intense Plus Service Levels

    4411.3 Intensive Psychiatric Transition Program (IPTP) Service Level

    4411.4 Treatment Family Foster Care (TFFC) Service Level

    4420 Caseworker Responsibility for Timely Determinations

    4421 Application for Placement

    4422 Obtaining an Initial Authorized Service Level (ASL)

    4422.1 Submitting Information to the Third-Party Contractor (Youth for Tomorrow)

    4423 Obtaining a Scheduled or Nonscheduled Review of a Service Level

    4423.1 Requesting a Review of a Service Level by Preparing a Complete Clinical Record

    4423.2 If a Complete Clinical Record Is Not Available When Requesting a Review of a Service Level

    4423.3 Submitting the Clinical Record (or Narrative and Application) to Request a Review of a Service Level

    4423.4 After Submitting the Clinical Record (or Narrative and Application) to Request a Review of a Service Level

    4424 Guidelines for Expired Service Level Authorization

    4425 Retroactive Service Level Authorization

    4425.1 Obtaining a Retroactive Service Level

    4430 When Authorized Service Levels and Billing Service Levels Are Not the Same

    4431 Requesting a BSL That Is Lower Than the ASL

    4432 Requesting a BSL That Is Higher Than the ASL

    4433 Role and Responsibilities of the State Office Foster Care Billing Program Specialist

    4434 Appealing Disagreements with ASLs

    4434.1 Service Level Peer Review Committee

    4500 Interstate Placements

    4510 Placing Children Outside of Texas

    4511 Documenting a Request to Place a Child Outside of Texas

    4512 Expedited ICPC Home Screening

    4512.1 Criteria for an Expedited Home Screening

    4512.2 Initiating an Expedited Home Screening

    4513 Placing a Child with an Out-of-State Caregiver

    4513.1 Placing a Child with an Out-of-State Non-Custodial Parent

    4513.11 Assessing the Non-Custodial Parent

    4513.12 If the Caseworker Does Not Have Concerns With the Placement

    4513.13 If the Caseworker Has Concerns With the Placement

    4513.14 Issues to Address Before Dismissal and Placement With the Non-Custodial Parent

    4513.2 Placing a Child with an Out of State Custodial Parent

    4513.3 Placing a Child with a Relative Out of State

    4513.4 Placing a Child With a Foster Family Outside of Texas

    4513.5 Placing a Child With an Adoptive Family Outside of Texas

    4513.6 If a Texas Caregiver Moves to Another State

    4513.61 If the Caregiver Is a Foster Family

    4513.62 Adoptive Families

    4513.7 Placing a Child in a Residential Treatment Center Outside of Texas

    4513.8 If a Juvenile Probation Officer Requests Placement in a Licensed Residential Facility

    4514 Obtaining the Other State's Decision on an Interstate Placement

    4514.1 Notification

    4514.2 If Permission Is Denied

    4514.3 If Permission Is Granted

    4515 Placing the Child in the Other State if the Placement is Approved

    4515.1 Notifying the Receiving State

    4515.2 Requirement that the Court Maintains Jurisdiction and DFPS Maintains Custody after Making an Interstate Placement

    4515.21 When Texas ICPC Receives Notification of Alleged Abuse, Neglect, or Exploitation of a Child Placed in Another State

    4515.22 When a DFPS or SSCC Caseworker Receives Notification of Alleged Abuse, Neglect, or Exploitation of a Child Placed in Another State

    4515.3 Canceling a Placement Request

    4515.4 Out-of- State Placement Disruptions

    4516 Closing an ICPC Case

    4516.1 Final Recommendation

    4516.2 Agreement

    4516.3 The Final Court Order

    4520 Placing Children From Another State In Texas

    4521 Illegal Interstate Placements

    4522 Accepting Requests From Other States to Place With a Non-Custodial Parent Living in Texas

    4522.1 Completing a Home Screening When a Child From Another State Is Placed in Texas

    4523 Notification and Supervision

    4524 Requirement That the Court Retain Jurisdiction After Making an Interstate Placement

    4525 If a Caregiver Moves During the Supervision of an ICPC Case

    4525.1 Caregiver Moves Within Texas

    4525.2 Caregiver Moves Outside of Texas

    4526 Interstate Placement Disruption

    4527 Closing an ICPC Case

    4527.1 Final Recommendation

    4527.2 Agreement

    4527.3 The Final Court Order

    4527.4 Ending the Placement in IMPACT

    4530 Interstate Visits

    4600 Heightened Monitoring (HM)

    4610 Criteria for Placing an Operation on HM

    4620 HM Requirements

    4621 Operation’s HM Assessment

    4622 Initial Notifications

    4623 Duration of HM and Monitoring after HM

    4630 Role of the CPS HM Program

    4631 Stages of Heightened Monitoring

    4632 HM Coordination and Responsibilities

    4633 Heightened Monitoring Visits by CPS

    4634 Foster Home Placement Review and Child Placement Review

    4635 HM Placement Hold

    4640 HM Monitoring Evaluations

    4650 Determination of HM Plan Completion

    4660 HM Post-Plan Monitoring

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