Handbook Revision, June 14, 2021
This revision of the DFPS Travel Services Handbook was published on June 14, 2021. Summaries of new or revised items are provided below.
Attachments Required (PATS 13533)
This policy update reflects requirements for documents to submit in eTravel and paper forms for direct-billed and reimbursable travel expenses. This update mirrors relevant policy updates in other sections of the handbook and in the Texas Government Code.
3700 Attachments Required
Public Transportation Updates (PATS 13232)
Policy is being updated to include the following:
- Current government code.
- New contracted vendors from the State Travel Management Program (STMP).
- Processes and procedures required to reserve public transportation.
- Reimbursement for public transportation expenses.
- DFPS-specific vendor links.
2600 Public Transportation
2610 Contracted Travel Agency
2621 Ticket for Required Extra Seat
2622 Airline Baggage Fees
2630 Rental Cars
2631 Allowable Rental Car Expenses
2632 Unallowable Rental Car Expenses
2640 Other Public Transportation Modes
2641 Chartered or State-Owned Aircraft
2642 2641 Trains
2650 Client Travel by Bus
2660 Changes or Cancellations to Travel Reservations
Other Travel Expenses (PATS 13387)
This policy revision clarifies and updates requirements, procedures, and processes for reimbursements for the following types of travel expenses:
- Conference, seminar, and training expenses.
- Registration fees.
- Travel for job interviews.
- Incidental expenses.
- Travelers with disabilities.
- Minor clients and foster children expenses.
These updates mirror relevant policy updates in other sections of the handbook.
2700 Other Travel Expenses
2710 Conference, and Seminar, and Training Expenses
2711 Registration Fees
2720 Reimbursement for Travel to Job Interviews
2730 Incidental Expenses
2731 Allowable Incidental Business Expenses
2731.1 Business Related Administrative Expenses
2731.2 Business Related Vehicle Expenses
2731.3 Business Related Foreign Travel Expenses
2731.4 Personal Attendant Expenses
2732 Unallowable Incidental Expenses
2740 Travelers With Disabilities
2741 Transportation Reimbursement
2742 Attendant Expenses
2742.1 Allowable Attendant Travel Expenses
2742.2 Preparing Claims for Attendant Expenses
2742.3 Porter Assistance
2742.4 Personal Attendant Services and Accommodations
2750 Foster Child and Ward of State Minor Clients and Foster Children Expenses